Recently, I heard some compelling stories about a client’s brand. My colleagues and I were conducting consumer in-depth interviews (IDIs) to better understand how people make personal healthcare decisions, as well as their perceptions of our client’s brand.

As I listened, I was impressed by the passion and honesty each participant shared—a benefit that’s relatively unique to IDIs. Focus groups, on the other hand, tend to be dominated by a handful of participants, which can skew results. By eliminating the drawbacks of “group think,” IDIs enabled us to garner consumer input that was not affected by the views of other participants.

Other advantages of IDIs include:

• They allow us to investigate not only perceptions, but also individual thought processes. Because consumer feedback is solicited and given in a one-on-one dialogue, IDIs help shed light on differences that exist within each target segment.
• By design, IDIs give the interviewee significantly more “floor” time, meaning the consumer will speak for approximately 80 percent of the interview. By contrast, focus groups require more speaking and facilitating by the moderator, which leaves less time overall for consumer responses.
• IDIs can be adapted to other settings as well, including online and phone interviews.

We value IDIs for all these reasons and more. By taking group bias and external influence out of the equation, we can gather insightful information for our client that may not have surfaced as clearly in a focus group or survey. Probing the hearts and minds of healthcare consumers as individuals enabled us to draw several informed conclusions and build them into our client’s strategic plan. We are confident tomorrow’s consumers will like what they see from this client in the coming years because it will be, by and large, exactly what they said they want and need.

Healthcare consumers are more empowered than ever to choose according to their perceptions, and they know it. As health plans get more flexible in letting people pick providers – and online platforms enable word-of-mouth to cover more ground at faster speeds – the competition to be anyone’s provider of choice is fierce.

Which brings me to the importance of patient touch points—those many opportunities for healthcare providers to ‘live their brand’ by enhancing patient experiences. Every interaction counts, whether direct or indirect, clinical or non-clinical.

In a sea of how-to’s and must-do’s surrounding social media and health information technology, it’s important to keep more conventional methods in our strategies as well. With today’s patients empowered to think and act like retail consumers, providers are wise to take pages from consumer-oriented business models to elevate service levels and deliver fully satisfying experiences at the point of care. Think Disney, Zappos and Nordstrom.

Here are three great places to start:

• Personalize Care. People love it when they feel camaraderie with their care team, and they respond with loyalty when they believe you know them as individuals. Introduce yourself, call patients by name and look them in the eye. Also, be mindful that your presence in the community is making impressions on people even before they become your patients, so find ways to customize every encounter.
• Be Responsive. It goes without saying that patients are happier when healthcare providers eliminate wait times. Go beyond the obvious. Ask patients about their expectations and respond to their personal needs. Unanticipated opportunities to show extraordinary service go a long way toward improving the patient experience.
• Keep Patients Informed. Whether it’s about medications or when the doctors are likely to make their rounds, keep patients informed. Explain tests, treatments and procedures; describe the technology you use. Include patients (and if appropriate, their families) in decision-making.

At Dobies Healthcare Group, we encourage healthcare marketers to champion the notion that brand is what you do. It is not a logo or tagline—a brand is something that lives in people’s hearts and minds. It’s defined by expectations developed over time through your communications and more importantly, your actions.

In other words, when you make a brand promise related to patient experience, you need to know you can keep it. You also need to continually strengthen the promise by identifying and translating consumer expectations into touch points that matter most to patients.

Last week I attended a social media panel discussion moderated by Carol Dobies at the KCHCS Fall Conference. The three panelists, who represented two hospitals and a local firm that monitors, measures and analyzes digital content, shared their experiences and expertise with online patient interaction. Together they provided some important takeaways for healthcare organizations looking to expand their online presence. Highlights include:

Listening should be a key part of your social media strategy, and your efforts should go beyond the content you generate. It’s easy to know what people say directly to you online, but are you also watching what they say about you? “Sites like Facebook and Twitter are great for engagement, but that’s not where Google searches send people,” according to panelist Aaron Weber of Spiral16. “It’s critical to know where people land and what language they encounter when you come up in a search.” A valid point, considering 92% of adults online use search engines, and nearly 60% report using them daily, according to recent research by Pew Internet.

Healthcare-specialized SEO and marketing firms understand that patients search and read content from multiple sources (Yelp, YellowPages.com, Wikipedia, etc.) in addition to the messages you’re putting out there. The key to establishing meaningful patient engagement online is an effective mix of SEO tactics, highly targeted direct marketing and social media strategies that encompass your entire digital presence. Read more about the importance of listening to patient comments from HealthLeaders.

Back up your strategy with social media policies. Social media policies govern your use of social media, from employee access to procedures for triaging patient comments (negative and positive). Front-line employees are the face of your organization, so if you’re comfortable letting them post and interact with patients online, it’s your choice to allow it. In order to protect your brand image and ensure total compliance with all patient-privacy laws, however, usage policies should be clearly articulated and enforced.

In fact, panelist Shawn Arni of Children’s Mercy Hospital advises two separate policy documents: one for page admins/hospital use and another for employee use. For example, staff members are not allowed to post or share anything during work hours. Regardless of how well-intended any given post may be, if it’s made by patient-facing staff in the middle of a shift, it can be perceived as interfering with patient care.

Needless to say, there are many factors to consider when developing social media use policies, but having the right rules in place is well worth the effort. Panelist Belinda Rehmer of Lawrence Memorial Hospital (LMH), agrees. As the hospital’s Community Relations Social Media Lead, she speaks from experience, and LMH’s social media policy has been used as a best practice example by many other hospitals in Kansas.

Studies show that people with the low levels of social interaction have high rates of mortality. With so many networking tools now available online, the obvious question for healthcare providers is how can we use social media to engage patients in ways that improve health? We welcome all input on the topic, so if you have insight to share about patient engagement and social media, let us hear from you!

Later this week, I will moderate an interactive panel for Kansas City Healthcare Communicators Society.The topic: How to Deploy Social Media to Improve Patient Engagement. With expert input spanning a wide range of social networking tools and best practices from our healthcare marketing panelists, the session promises to provide an eye-opening look at what it takes to continuously engage patients online.

Here are highlights from colleagues in the healthcare social media field:

Two-fifths of adult internet users in the U.S. have read someone else’s online commentary about health. Many thanks to Susannah Fox and her colleagues at Pew Internet & American Life Project, who published a report earlier this year revealing that 80% of internet users search online for health information, and a growing number rely on the internet to connect peer-to-peer. Among the findings:

• Symptoms and treatments dominate health searches (66% and 56% respectively).
• 44% of internet users look online for information about doctors or other health professionals.
• 25% of adult web users look online for people with a chronic illness.
• 24% have consulted online rankings of doctors and hospitals.
• 20% look online for people with similar health issues.

There are 140 uses for your 140 characters if your healthcare organization tweets. Phil Baumann, a social media strategist and advisory board member for Mayo Clinic Center for Social Media, studied the challenges and opportunities available for providers via Twitter. In the end, he identified 140 different healthcare uses for Twitter – an oldie but goodie for those in need of ideas when it comes to tweeting for and about health.

More than 1,200 U.S. hospitals are now actively using social media sites. And that number is climbing every day. Thanks to Ed Bennett, web operations manager at the University of Maryland Medical Center (and also an advisory board member for Mayo Clinic social media), we have better insight into the scope of social media use among hospitals. Here’s the latest breakdown of the number of hospital accounts/pages per social networking site:

• Facebook: 1,068
• Foursquare: 946
• Twitter: 814
• YouTube: 575
• LinkedIn: 566
• Blogs: 149

If so many healthcare providers are putting it out there on so many sites, it must be simple, right? Wrong. We all know representing an organization via social media is much more complex than managing personal accounts, so it’s important to know what you’re doing behind the scenes. Fortunately, help is out there, like this list of 20 Excellent Social Media Networking Resources for Health Professionals, compiled recently by HealthWorks Collective.

I’m looking forward to a thought-provoking discussion by our panelists this week. We will update you with the biggest takeaways and lessons learned next week.

In our last post, we talked about word clouds and their practical uses beyond the blog. This week, we’ll continue that discussion in lieu of our recent discoveries at SHSMD Connections 2011, an annual conference hosted by the Society for Healthcare Strategy & Market Development. The event was a meeting of the minds from all levels of hospital communications, and the word cloud was our way of learning more about what’s on their minds.

SHSMD attendees participated by entering today’s hot topics into our word cloud app. You can view the results here. But what do the results tell us about the directions and challenges hospital marketers face as we head into 2012?

The most commonly used phrase was “physician strategies,” with “social media” coming in close behind. Many hospital strategists are looking for effective ways to engage with physicians and patients. While social media continues to grow as a cost-effective way to expand reach and frequency, strategists are struggling with how to reconcile professional relationships with online social platforms—and even how to get people to “Like” or “Follow” their hospitals in the first place, let alone leverage that affinity. It’s a challenge many of today’s healthcare marketers must untangle, and clearly engagement is the name of the game.

Other issues taking center stage for healthcare marketers include:

• Direct marketing – promoting what works to grow market share.

• Brand building – on-target messaging in the midst of health reform and ACO debates.

• Market-driven plans (and plans that drives markets) – thinking strategically and delivering creatively.

• Better returns – demonstrating improved ROI and ROE as direct results of marketing efforts.

If your marketing initiatives don’t include solid strategic planning in the areas described above, you’re missing opportunities to enhance relationships, grow in volume, improve your brand and more.

What about you—what’s on your mind in healthcare marketing today? If you didn’t share with us at SHSMD, feel free to do so in the comments below. We’d love to hear from you.

Last year we developed a deck of 52 marketing tips and collected more from our peers at SHSMD to feature in our monthly newsletters. A big “thank you” goes to Lisa Crockett, Manager of Strategy and Business Development at Providence Health & Services for this month’s Healthcare Marketing Tip:

“Before starting any marketing effort, think about what patients will experience.”

This month’s newsletter explores patient-centered care. A movement toward treating hospital patients less like numbers and more like valued guests is growing in popularity due to its competitive advantage. “Advertising a hospital as ‘high tech’ or ‘high quality’ isn’t enough to stand out,” Crockett said. “Creating and promoting a better patient experience is what sets hospitals apart in a competitive market.”

The newsletter is already generating calls to our office and all sorts of buzz among healthcare marketing professionals.

You can read the full article here.

Number 28 in our deck of 52 healthcare marketing tips.

At Dobies Healthcare Group, we believe a brand is only as strong as the connection between the organization’s actions and its messages. After all, your brand is more than what you say – it’s what you do.

So how do you determine what your brand is really saying?  Two words: Brand audit.

A brand audit systematically assesses the company’s brand from three vantage points:

1. Communications: How authentically the company appears in documents, proposals, advertising, Web sites and other venues
2. Internal: What employees think
3. External: What the customer believes

An audit is like peeling an onion one layer at a time to expose the core essence of the brand, and reviewing these three areas can help leadership understand how well the brand aligns with the organization’s strategic priorities and core values. Plus, it creates a road map for both marketers and executives to use in improving the brand’s overall authenticity. 

To learn more, check out my article on brand audits and take the first steps toward truly living your brand.

Transparency in quality reporting goes both ways.  Good ratings – and bad – are posted every day for all kinds of products and services. When it comes to health care, I absolutely believe in transparency and public reporting of quality and patient safety measures. In fact, right now we’re in the process of creating a brand new “Quality Matters” microsite for one of our clients.

Recently, MSNBC reported that some physicians were having patients sign “gag order” waivers to prevent their ranting on review Web sites. Unbelievable.  Would you trust a physician who required you to sign such a document? Allowing patients to review doctors on Web sites is not only is in the best interest of consumers and public health, but it is also a matter of freedom of speech. In fairness, however, I believe doctors should be exempt from federal privacy laws that prevent them from publicly responding to patients. 

As healthcare marketers, we may not be able to change federal law, but we can help manage the reputation of our physician clients on these Web sites.  Here’s how:

1. Use a username that clearly identifies you as a representative from the practice, such as OfficeMgr_SmithMedical, with proper contact information in the user profile.
2. Acknowledge comments with replies that let reviewers know you are listening (without, of course, acknowledging patient name or identification).
3. Direct patients to contact a specific person at the practice to voice concerns and resolve issues.
4. Encourage reviewers to continue the conversation with your practice.

Any healthcare marketer worth her salt knows that women are the primary healthcare decision makers in America (although, with the current economy, some suspect the tide might be turning).  So when I saw an article on how to market to women on Facebook, I couldn’t help but be interested.  Because women make up more than 56% of the overall Facebook population, it’s a great place for your hospital or physician practice to connect with its core audience.  But how do you keep these decision makers engaged? 

A couple of my favorite tips from Mashable:

• Quality Counts:  Annoy your female fans with spammy updates and be prepared to face the wrath of the “hide” button.  Remember, they can remove your marketing messages from their news feeds with the simple click of a mouse.  And, of course, out of sight = out of mind.
• Provide Utility:  Give your fans something to look forward to on a daily or weekly basis by regularly posting helpful tips or practical ideas that can improve their health or lifestyle.
• Give Fans a Voice:  Make your fans feel involved by creating a two-way conversation and asking their opinion.  Bonus: You have an instant focus group at your fingertips.
• Keep Your Fans in the Loop:  Update your fans about current goings-on, good and even bad.  With the rise of transparency in healthcare, Facebook can be a great venue to help address negative news before it gets out of hand.

How does your organization use Facebook to engage its female audience? Please post your ideas in a comment below!

As a healthcare marketing firm, our clients count on us to produce creative ideas that engage patients, spread quality improvement and inspire new behaviors. We pride ourselves in coming up with campaigns that begin by improving patient experience and continue through traditional, social and viral media. We absolutely love what we do.

Most recently we put our marketing muscle into an award-winning maternity campaign that focused on the physician/hospital connection and the patient experience.  Congrats to Janice, Denise, Randee and Kelley for bringing home a Platinum branding award from HealthLeaders, and two Emeralds and two certificates of merit from the Kansas Association of Health Care Communicators.  More importantly, thanks for helping Lawrence Memorial Hospital deliver more babies despite the baby bust!